Purchasing Management

Purchasing manages the requisition/orders of both stock and non-stocking inventory, as well as the purchase of consumable items. It gives you the ability to track received goods and open orders. You're assured of tighter tracking and more accurate inventory control within your corporation, on-site or elsewhere. The system allows for the entry of regular or blanket purchase orders. Vendor statistics on pricing, delivery, quantity and more provide powerful tools.

Purchase Requisitions

• Create requisitions using date, originator, item description,
  
  quantity, and date required, even if vendor information
  
  is unavailable.
• Initiate a requisition of items or services for either
  
  ongoing business or internal use.
• Provides the ability to generate purchase orders from
  
  requisitions for authorized buyers only.

Purchase Order Processing

• Establish contract and blanket purchase orders.
• Copy data from a previous purchase order to a new one.
• Optionally transfer purchase order quantities to the receiving voucher.
• Automatically generate invoices or bill manually.
• Designate a different ship-to address or shipping method for each line of a purchase order.
• Create purchase approval processes.
• Supports multi-currency management.
• Easily access critical purchasing information, including PO summary, payment summary, vendor status, vendor history and voucher summary.
• Apply the system’s extensive drill-down and drill-around capabilities to quickly and easily analyze purchasing information.
• Provide ad hoc query capabilities without programming.
• Security Limit access to confidential purchasing information and tasks to authorized users only.
• Provide security to control generation and issuance of purchase orders, change order processing, tolerances,
  
  codes, and more.
• Flag slow moving inventory items that don’t meet user defined
  
  turn over criteria.
• Establish user-defined tolerance codes to compare quantities, unit costs, extended amounts, total purchase order amounts, and early or late dates.
• Set up estimates of landed costs that may occur when purchasing items, and associate them with a particular  vendor or item.
• Process vendor returns for credit or replacement.
• Maintain an audit trail of purchase order changes through change order processing.
• Ensure accuracy through blind receiving.
• System flexibility configure your system for purchases of both inventory and non-inventory items, and set up defaults, custom fields, and tax classes.
• Configure purchase order options to meet the specific needs of your organization.
• Purchase both inventory and non-inventory items.
• Assign maximum authorization amounts to buyers.
• Select whether you want to apply override segments for freight charges, purchases, or sales tax.
• Provides a copy function to copy a header and line item from a blanket order in order to create a blanket release.
• The system supports the recording of multiple scheduled deliveries for a line item. Each record will include the
  
  expected delivery date, weight and pieces.
• The system supports an approval process based on approval dollar limits.
• The system supports reverse approval, voiding, closing, and reopening of orders.
• The system supports closing of line items.
• Allows for order changes following the release (after it is issued to the vendor) of an order.